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The original item was published from 2/1/2022 8:56:25 AM to 2/16/2022 5:00:06 PM.

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Posted on: February 1, 2022

[ARCHIVED] Request for Qualifications for Professional Engineering Services

City of Brevard Seal

Request for Qualifications (RFQ) for Professional Engineering Services: Construction Administration/Observation Services


The City of Brevard has received a Clean Water State Revolving Fund (CWSRF) award in the amount of $2,241,300 from the North Carolina Department of Environmental Quality (NCDEQ) for Gallimore Road Sewer Basin Rehabilitation.  The time period available for the project is 270 days. 


The City is soliciting requests for qualifications for professional engineering services to assist the City in construction administration and construction inspection services, of this project in compliance with all applicable federal requirements and regulations under the CWSRF program.  Payment terms will be negotiated with the selected firm. The fee for professional engineering services will be paid with CWSRF funds.  


Scope of Work: 

Engineering services shall include, but are not limited to, standard tasks necessary for the implementation of the project in conformance with the CWSRF program and NCDEQ compliance areas:  

  1. Conducting any pre-construction conference; 
  2. Surveying, field staking, on-site supervising of construction work, and preparing inspection reports; 
  3. Reviewing and approving all contractor requests for payment, change orders, and submitting approved requests to the governing body; 
  4. Providing reproducible plan drawings to the Town upon project completion; 
  5. Conducting final inspection and testing; 
  6. Submitting certified “as-built” drawings to appropriate authorities; and 
  7. Preparing an operation and maintenance manual (if applicable). 

Submission Requirements: 

RFQ submissions must include at a minimum: 

  1. Individual or Firm Information: firm’s legal name, address, email, and telephone number, the principal(s) of the firm and their experience and qualifications;  
  2. Wastewater Experience: The specialized experience and technical competence of the staff to be assigned to the project with respect to wastewater improvements or related work, description of firm’s prior experience, including any similar projects (in particular those funded by the Division of Water Infrastructure), size of community, location, total construction cost, and names of local officials knowledgeable regarding the firm’s performance on related work.  Include at least five references within the past five years;  
  3. Firm Capacity and Capability: The capacity and capability of the firm to perform the work in question, including specialized services, within the period of the grant, the past record of performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules; description of firm’s current work activities, capability of carrying out all aspects of CWSRF related activities, and firm’s anticipated availability during the term of the project; 
  4. The proposed work plan and schedule for activities to be performed; and  
  5. Documentation of compliance with state and federal debarment/eligibility requirements. 

 Qualification Evaluation Criteria: 

Submissions will be evaluated per the following factors: 

  1. Qualifications, Competence and Reputation of Firm and Personnel                                 30 points
  2. Firm’s Capability to Meet Time and Project Budget Requirements                                    15 points
  3. Present and Project Workload of Firm                                                                                       15 points
  4. Related Experience on Similar DWI projects                                                                              20 points
  5. Recent and Current Work for the Entity Issuing RFQ                                                              20 points

 Upon completion of the review, the Committee will make its recommendation to the Town Board of Commissioners for approval to negotiate a contract price. 


Respondents may review the CWSRF application which includes a description of the proposed project including activities, budget, schedule, and other pertinent information by visiting the Town office during regular office hours.  


Contract Award: 

Once the most qualified firm is selected, a cost for the engineering report will be negotiated separately from the cost for engineering design/bid package and inspection services.    


Contracting for these two activities shall occur separately and costs/payments associated with each will be clearly defined. 


The above information should be submitted no later than February 16, 2022 at 5:00 PM to the City of Brevard, located at 95 West Main Street, Brevard, NC 28712. For more information, contact Interim City Manager Steven L. Harrell at 828-885-5602. 


The City of Brevard is an Equal Opportunity Employer and invites the submission of proposals from small and minority and women-owned firms and historically underutilized businesses.



Steven L. Harrell                                                                      January 31, 2022

Interim City Manager

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